Volunteer Programs Update
A New Chapter for Volunteering at Powerhouse
We're moving from Volgistics to Workday — here's everything you need to know about what's changing and what's getting better.
Volunteer Programs Team · May 2026
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We have some exciting news for our volunteer community. Powerhouse is transitioning its volunteer management system from Volgistics to Workday — and we want to make sure you feel informed, supported, and ready for the change.
This is part of a broader move to bring HR, scheduling, and workforce management into a single modern platform. For our volunteers, it means a more streamlined, intuitive experience for managing your shifts and staying connected with the team.
What's changing
Your home screen
When you log in, the first thing you'll notice is a cleaner, more intuitive home screen — with quick access to everything you need right from the start.
Text-based dashboardNavigate using Home, Mail, Schedule, and Service tabs. Instructions provided as plain text.
Modern action-based homeCheck In, Check Out, Submit Time, and My Schedule are quick-action buttons right on the home screen.
Feature comparison
Viewing your schedule
Your schedule is now richer and more visual — see your confirmed shifts at a glance, with approval status shown directly on the calendar.
Monthly calendar with orange tagsShifts shown as orange "Opening" tags. Click to see available slot details.
Weekly view with full shift detailsConfirmed shifts shown with times, role, and ✓ Approved status. Navigate by week with clear visual blocks.
Feature comparison
Signing up for a shift
Coordinators assign shifts directly to you in Workday. You can also browse the Open Shift Board to pick up additional available shifts when needed.
"Schedule Me" popupBrowse available openings and click Schedule to sign up. Limited shift information shown.
Open Shift BoardCoordinators assign shifts directly. The board shows additional shifts you can pick up — yours until someone else covers them.
New in Workday
Managing your availability
This is brand new — you can now set your availability by day directly in the system, so coordinators know when you're free before assigning shifts.
No built-in availability managementAvailability was communicated outside the system — via email or phone with the Volunteer Programs team.
My Work AvailabilitySet your availability for each day of the week with specific times. Coordinators can see it in real time when scheduling.
Feature comparison
Recording your hours
Logging volunteer hours is now much simpler — Check In and Check Out are right on the home screen, with your time automatically calculated.
Manual "Post Service" formNavigate to Service tab, enter dates, type hours manually, select assignment, and click Post. Done after every shift.
One-click Check In / Check OutClick Check In when your shift starts and Check Out when it ends. Workday records your hours automatically.
Summary
What you can do in Workday
Three key improvements that make volunteering at Powerhouse simpler and more flexible.
✓
Check in and out of shifts
One click on the home screen — no more manual hour entry. Your time is recorded automatically.
◎
Update your availability
Set availability by day and time directly in Workday. Coordinators see it in real time when scheduling.
→
Accept or decline shifts
Respond to assigned shifts directly through Workday. Everything managed in one place — no emails needed.
Training and support sessions — late June 2026
We know that any system change takes getting used to. Before rollout, Powerhouse will run training and support sessions to walk you through the key tasks in Workday — from logging in and checking your schedule, to accepting shifts and recording attendance. Sessions will be available in multiple formats. More details coming soon from the Volunteer Programs team.
ComingLate June
2026
